Hire remote administrative & executive support talent

What they do

• Maintain team calendars and schedule internal and external meetings
• Prepare, format and proofread documents, letters and presentations
• Keep records, databases and filing systems up to date
• Process forms, purchase orders and expense reports
• Respond to routine emails and internal requests
• Coordinate with vendors and order supplies or services
• Take meeting notes and circulate action items
• Support onboarding paperwork for new employees

What we screen for

• Clear, professional written and spoken English
• Proficiency in Microsoft Office or Google Workspace
• Strong organization across competing requests
• Accurate data entry and record keeping
• Courteous, responsive communication
• Ability to follow and improve written procedures
• Discretion with personnel and client records

Tools

• Microsoft 365
• Google Workspace
• Microsoft Teams
• Slack
• Zoom
• Adobe Acrobat
• DocuSign
• SharePoint
• Google Drive
• Asana
• Monday.com
• Salesforce

What they do

• Own recurring admin workflows such as intake, approvals and onboarding
• Build and maintain trackers that show the status of every open request
• Route requests to the right team and follow up until they're resolved
• Coordinate logistics for meetings, trainings and company events
• Maintain document templates, shared folders and version control
• Write and update procedures so processes run the same way every time
• Prepare weekly status reports on volumes, bottlenecks and deadlines
• Act as the main admin point of contact between departments and vendors

What we screen for

• Confident written and spoken English for working across departments
• Process ownership and follow-through without reminders
• Building clear trackers and dashboards in spreadsheets or work tools
• Writing simple, usable procedures and checklists
• Prioritizing many requests from different stakeholders
• Diplomatic persistence when chasing approvals
• Comfort with form, e-signature and workflow tools

Tools

• Microsoft 365
• Google Workspace
• SharePoint
• Microsoft Teams
• Smartsheet
• Monday.com
• Airtable
• Asana
• Jotform
• Microsoft Forms
• DocuSign
• Adobe Acrobat
• Power Automate
• Zoom

What they do

• Enter and update records in CRMs, ERPs and databases
• Process orders, invoices, receipts and forms
• Verify data against source documents and correct errors
• Find and merge duplicate records
• Maintain product catalogs and pricing information
• Migrate data between systems during software changes
• Prepare simple reports and spreadsheets from entered data
• Flag missing or inconsistent information to the right person

What we screen for

• Solid reading and written English for business documents
• Fast, accurate typing and ten-key entry
• Strong Excel or Google Sheets skills
• Exceptional attention to detail
• Focus and consistency on repetitive work
• Comfort learning new databases and business software
• Respect for data privacy and confidentiality

Tools

• Microsoft Excel
• Google Sheets
• Salesforce
• HubSpot
• QuickBooks Online
• NetSuite
• SAP
• Zoho CRM
• Airtable
• Adobe Acrobat
• Shopify

What they do

• Own the executive's calendar and resolve conflicts
• Triage the inbox and draft replies for approval
• Prepare briefing notes and agendas before meetings
• Take notes and track action items after meetings
• Plan complex domestic and international travel
• Coordinate with other executives, assistants and board members
• Prepare presentations, reports and expense reports
• Handle confidential documents and requests with discretion
• Manage special projects and events on the executive's behalf

What we screen for

• Polished, professional written and spoken English
• Calendar and inbox management for a busy leader
• Sound judgment about priorities
• Discretion with confidential information
• Strong writing for emails, memos and briefs
• Proficiency with PowerPoint or Google Slides
• Composure when plans change at short notice

Tools

• Microsoft Outlook
• Gmail
• Google Calendar
• Microsoft Teams
• Zoom
• Slack
• Calendly
• Notion
• Asana
• PowerPoint
• Google Slides
• DocuSign
• Expensify
• TripIt

What they do

• Manage vendor relationships, contracts and renewals
• Track software subscriptions, licenses and office spend
• Coordinate new-hire onboarding and offboarding logistics
• Document and improve administrative procedures
• Process invoices and support bookkeeping and payroll inputs
• Coordinate IT support, equipment and account access
• Plan team meetings, events and travel
• Act as the first point of contact for internal admin questions
• Supervise or support other administrative staff

What we screen for

• Confident written and spoken English for vendors and staff
• Vendor and contract management
• Budget awareness and expense tracking
• Process documentation and improvement
• Problem solving with minimal direction
• Basic HR and onboarding coordination
• Leadership and coordination of admin staff

Tools

• Google Workspace
• Microsoft 365
• Slack
• Microsoft Teams
• Zoom
• QuickBooks Online
• Bill.com
• Expensify
• Gusto
• BambooHR
• Notion
• Asana
• DocuSign
• Ramp

What they do

• Enter, verify and update sales and purchase orders
• Follow up with suppliers on confirmations, lead times and delays
• Track shipments and update customers or internal teams on status
• Keep inventory records and item data accurate across systems
• Collect and file delivery receipts, bills of lading and invoices
• Prepare daily and weekly operations reports for managers
• Flag exceptions such as backorders, short shipments or pricing errors
• Maintain step-by-step procedures for recurring back-office tasks

What we screen for

• Clear written and spoken English for vendor and carrier calls
• High accuracy with order and inventory data
• Solid Excel or Google Sheets skills, including lookups and filters
• Experience with an ERP or inventory system
• Follow-up discipline under daily deadlines
• Understanding of basic purchasing and shipping documents
• Spanish for Latin American suppliers (a plus)

Tools

• NetSuite
• QuickBooks Online
• Microsoft Dynamics 365
• Odoo
• Excel
• Google Sheets
• ShipStation
• Cin7
• Fishbowl
• Shopify
• Airtable
• Slack
• Microsoft Teams

What they do

• Book and confirm personal, medical and family appointments
• Coordinate home service providers, contractors and property managers
• Plan personal and family travel, including reservations and itineraries
• Track bills, renewals, warranties and subscriptions so nothing lapses
• Order gifts, groceries and household supplies online for delivery
• Manage family calendars, school events and activity schedules
• Handle returns, customer service calls and insurance claims paperwork
• Keep personal documents, records and receipts organized and easy to find

What we screen for

• Warm, clear spoken and written English for calling U.S. businesses
• Discretion with personal, family and financial information
• Strong phone skills and persistence with customer service lines
• Anticipation: spotting what you'll need before you ask
• Calm problem-solving when plans fall apart
• Organized record keeping across many small accounts
• Comfort with online booking, ordering and delivery services

Tools

• Google Calendar
• Gmail
• Apple iCloud
• WhatsApp
• 1Password
• Cozi
• Todoist
• Notion
• Google Drive
• OpenTable
• Instacart
• TripIt
• Expensify

What they do

• Book service calls, estimates and installs from phone, web and email requests
• Assign jobs to technicians or crews based on skills, location and availability
• Plan efficient daily routes and balance workloads across the team
• Send appointment confirmations, reminders and on-the-way notices
• Rework the schedule for cancellations, emergencies and jobs that run long
• Keep customers informed about arrival windows and delays
• Update job status, notes and parts needs in the field service system
• Coordinate follow-up visits, maintenance agreements and recurring appointments
• Report on schedule utilization, no-shows and unbooked capacity

What we screen for

• Friendly, clear spoken English for constant customer and technician calls
• Hands-on experience with field service management software
• Dispatching and route planning across a service area
• Fast prioritization when emergencies hit a full schedule
• Familiarity with U.S. geography and addresses in your market
• Calm, courteous handling of frustrated customers
• Accurate job notes and data entry under time pressure

Tools

• ServiceTitan
• Jobber
• Housecall Pro
• FieldEdge
• Workiz
• ServiceTrade
• Service Fusion
• Google Maps
• Google Calendar
• Microsoft Outlook
• RingCentral
• Dialpad
• Podium

What they do

• Manage and triage your inbox, flagging what needs your attention
• Schedule meetings and keep your calendar conflict-free
• Book travel and prepare itineraries
• Update CRMs, spreadsheets and shared documents
• Follow up with clients, vendors and partners by email and phone
• Organize files and shared drives
• Prepare simple reports, invoices and documents
• Research vendors, tools, prospects or topics on request

What we screen for

• Strong written and spoken English for client-facing email and calls
• Time management across many small tasks
• Careful attention to detail
• Comfort learning new software quickly
• Discretion with confidential information
• Proactive follow-up without constant reminders
• Basic spreadsheet skills

Tools

• Google Workspace
• Microsoft 365
• Calendly
• Slack
• Zoom
• Asana
• Trello
• HubSpot
• Canva
• LastPass
• Dropbox
• Zapier

What they do

• Answer, screen and route incoming calls
• Book, confirm and reschedule appointments
• Take clear messages and deliver them promptly
• Answer common questions about services, hours and pricing
• Run new-client or patient intake by phone
• Monitor and respond to web chat and general inboxes
• Make reminder and follow-up calls
• Keep caller and contact records up to date

What we screen for

• Clear, friendly spoken English with an easy-to-understand accent
• Professional phone etiquette
• Calm handling of upset or confused callers
• Quick, accurate note-taking
• Multitasking across phones, chat and email
• Comfort with scheduling software
• Bilingual Spanish (a plus for many U.S. businesses)

Tools

• RingCentral
• Dialpad
• Aircall
• Zoom Phone
• Microsoft Teams
• Google Voice
• Calendly
• Acuity Scheduling
• Clio
• Google Workspace
• Microsoft 365
• Slack
• HubSpot